6 Ways You Can Easily Protect Company Data - PRR Computers, LLC

by Gina Owens
2 months ago
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Data is increasingly becoming one of the most important assets for companies across industries. As such, it’s critical that businesses have defenses in place to protect their data from accidental or malicious breaches.

There are a number of things businesses can do to easily protect their data, and in this article, we’ll explore six of the most effective methods.

1. Backup and Recovery

It’s one of those things that’s often overlooked but is crucial to the health of any business. After all, what would happen if your company lost all its data?

There are a number of ways you can easily protect your company data. For one, you must perform regular backups. This might seem like an obvious one, but it’s important to make sure you’re backing up your data regularly, weekly basis at the very least. That way, if something does happen to your data, you have a recent backup to fall back on. You can also store backups off-site. Storing backups off-site is another important precaution to take. That way, if there’s a fire or some other disaster at your primary location, your backups will be safe and sound. Using a cloud backup service and modern cloud security is another way to protect your company data. Cloud backup services are becoming increasingly popular and for good reason. They’re typically more reliable than traditional backup methods, and they make it easy to restore lost data. 

Encrypting your backups adds another layer of security to your sensitive data. Encrypting your backups is another good way to protect them from prying eyes. That way, even if someone does get their hands on your backups, they won’t be able to access the data unless they have the proper decryption key. Using a backup software tool can make the task of backing up business data more convenient. Backups should be automatic so that you don’t have to remember to do them manually. There are many software programs that can automate backups for you, so select one that fits your business operations. Finally, it’s important to test your backups regularly to ensure that they’re working properly. There’s nothing worse than thinking you have a backup only to find out that it’s corrupt or unusable.

2. Access Control 

As the amount of data businesses create and store continues to grow, so does the need to protect that data from unauthorized access. Access control is a way you can easily protect company data. There are many ways to set up access control, but six common methods are shared here:

  • Physical barriers: This might include things like locked doors, fences, or gates.
  • User IDs and passwords: This is the most common form of access control. Every user has their own unique ID and password which allows them access to the system.
  • Biometrics: This is where you use physical characteristics like fingerprints or iris scans to verify someone’s identity.
  • Smart cards: These are cards with a built-in chip that stores information about the user. To gain access, the user must insert the card into a reader.
  • Token systems: This is where each user is given a physical token, like a key fob, which they use to gain access.
  • Two-factor authentication: This is where two different forms of identification are used, such as a password and a fingerprint.

Access control is an important way to protect company data from unauthorized access. By using one or more of these methods, you can easily control who has access to your data and help keep it safe.

3. Physical Security

One of the most important ways you can easily protect company data is through physical security. This means making sure that your computer systems and networks are physically secure from unauthorized access or theft.

There are a few things you can do to help ensure physical security for your company, which include ensuring that data servers and storage devices are kept in a secure location and that only authorized personnel have access to them. Ensure that all physical entry points to your facility (doors, windows, etc.) are secured. This includes installing locks, alarms, and other security devices. Also, regularly inspect your premises for any security vulnerabilities. This includes checking for things like unlocked doors or windows, unsecured computer equipment, or any other potential security risks. Lastly, have a plan in place for what to do if there is a security breach. This includes knowing who to contact and having a procedure for quickly securing your premises and systems. By taking these steps, you can help ensure that your company’s data is physically secure from unauthorized access or theft.

4. Employee Training and Awareness

One of the most important ways to protect company data is to ensure that all employees are properly trained on data security protocols and procedures. In addition, regular reminders and updates on best practices can help keep everyone on the same page and reduce the likelihood of human error.

5. Data Encryption

Another layer of protection for company data is to encrypt it. This way, even if data falls into the wrong hands, it will be much more difficult for unauthorized individuals to read or use it.

6. Monitoring and Auditing

Lastly, it’s important to monitor and audit company data on a regular basis. This helps to identify any potential security risks or vulnerabilities, and take steps to address them before a breach occurs.

By taking these six simple steps, businesses can easily protect their most important asset – their data.

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